1) Confirmation of your NAM Registration

Once you have paid for your NAM2016 registration, we will confirm your booking by email. Please contact us at This email address is being protected from spambots. You need JavaScript enabled to view it. if you do not receive your confirmation within 24 hours.


2) Accommodation

We will confirm your accommodation booking by email. Please contact us at This email address is being protected from spambots. You need JavaScript enabled to view it. if you have any queries or do not receive confirmation within 24 hours. Directions and a map for the venue are available on the website NAM2016.org.


3) Substitutions

Substitute delegates are not allowed, except at the discretion of the LOC. For further information please send an email to This email address is being protected from spambots. You need JavaScript enabled to view it..


4) Dietary Requirements

The NAM2016 conference fee includes the following: Three coffee/tea and biscuit refreshment breaks Two course fork/finger or 'bagged' lunch.


5) Access Requirements

We would like all of our delegates to fully participate in the conference so please let us know if you have any special access requirements by sending an email to This email address is being protected from spambots. You need JavaScript enabled to view it..


6) Special Offers and Discounts

Discounts are not valid in conjunction with any other offer from the Royal Astronomical Society (RAS). Bookings are subject to payments made and can only be made via the NAM2016.org website.


7) Cancellations

A refund, will be paid if a cancellation is received, in writing, by Sunday 19th June 2016.

Period of notice given before event arrival date Cancellation fee
91 – 180 days 35%
61-90 days 45%
31 – 60 days 65%
8 – 30 days 90%
7 days or less 100%

We regret that a refund for failure to attend a conference cannot be made. Credit card refunds can only be made to the card in which the original payment was taken.

On completion of the online booking form the delegate and their supporting organisation are liable for the fees for the conference subject to our cancellation terms. Should the individual delegate leave the organisation the responsibility for payment is with the employing organisation at the time the booking form was signed.


8) Terms and Conditions - Website

By accessing, using or downloading materials from the NAM2016.org website, you agree to the following:

Copyright Information

Copyright and all other intellectual property rights, in the material available at this site, is owned by the RAS and its clients/suppliers and may only be used in the ways described in this legal notice.

Except as otherwise indicated on this website you may view, or download and print copies of documents and graphics from this website provided that:

  1. the material is used solely for research, personal or non-commercial purposes;
  2. the material is not modified or altered in any way; AND
  3. you do not remove any part of this legal notice All rights, title and interest not expressly granted are reserved.

Abstract Submission

Abstracts should be submitted via the website before 8th April 2016. We expect to send decisions on acceptance of abstracts to delegates on or before 13th May. Delegates should only submit multiple abstracts if they are on genuinely different topics. Delegates can be a co-author on as many abstracts as they like. Any questions relating to abstract submission should be directed to This email address is being protected from spambots. You need JavaScript enabled to view it. .


9) Trademark Information

All company, product or service names referenced in this website are used for identification purposes only and may be trademarks of their respective owners. The RAS and its clients trademarks may be used only with permission from the RAS and its clients.

Trademarks referenced in this website include but are not limited to:

  • RAS
  • University of Nottingham

Third Party Trademarks

All other brands and names are property of their respective owners.

Links to Other Sites

Links connecting this site with other sites are for convenience only and do not mean that the RAS endorses or approves those other sites, their content or any changes and updates to such sites.


10) Feedback / Privacy / Confidential Information

Except as expressly provided, any non-personal information or material sent to the RAS will be deemed NOT to be confidential. By sending the RAS any non-personal information or material, you grant the RAS an unrestricted, irrevocable perpetual licence to use, reproduce, display, perform, modify, transmit and distribute those materials or information, and you also agree that the RAS is free to use any ideas, concepts, know-how or techniques that you send us for any purpose. However, we will not release your name or otherwise publicise the fact that you submitted materials or other information to us unless:

  1. you grant us permission to do so;
  2. we first notify you that the materials or other information you submit to a particular part of a site will be published or otherwise used with your name on it; or
  3. we are required to do so by law.


11) RAS Privacy Statement

The RAS subscribes to the principles and good practices of the Data Protection Act 1998, with regard to safe-guarding your personal details. Here is a summary of some of the practices that we have put in place in order to best protect your information.

Good Practices

  • The RAS will never send your username and password in the same email.
  • We do not store credit card details.
  • Sensitive personal data is stored using sophisticated encryption.
  • Your contact details are only made available to the Session organiser, and any other internal member of staff on a need to know basis.
  • Your details are never given to any third party.
  • You are able to request a copy of your submitted details at any time, in order to confirm their accuracy, by contacting us on (telephone for Julian or other nominated person) or sending an email to This email address is being protected from spambots. You need JavaScript enabled to view it..
  • All data between this website and any browser is encrypted in transit to prevent a 'man in the middle' attack.


12) Warranties and Disclaimers

Except as expressly provided otherwise in an agreement between you and the RAS all information and related graphics contained on this website are provided "as is" without warranty including but not limited to the implied warranties of satisfactory quality, fitness for a particular purpose, titale and non-infringement of third party intellectual property rights.

In no event shall the RAS be liable for any direct, indirect, incidental, special or consequential damages for loss of profits, revenue or use incurred by you or any third party, whether in action in contract, tort, or otherwise, arising from your access to, or use of, this website. The RAS make no representations about the suitability, reliability, or timeliness, and accuracy of the information and related graphics contained on this website. The RAS reserves the right to make improvements, changes or updates to this website at any time without notice.


13) Governing Law and Jurisdiction

This website (excluding linked sites) and ras.org.uk are controlled by the RAS from its offices within the United Kingdom. The interpretation, construction and effect of this Legal Notice and Disclaimer shall be governed and construed in all respects in accordance with the Laws of England. You and the RAS also agree to submit to the exclusive jurisdiction of the English Courts.

If you do not agree with these terms, do not use this site or download any materials from it.